Budget Manager

Position Summary:  

Provides expert-level customer service and consultation to City Departments and in the management of the City budget consistent with the organization’s values and mission statement. Proves specific oversight to the financial planning operations to generate and monitor the financial outlook of the City.  Additional responsibilities include management of the procurement staff and procurement process and department / team leadership overall.

Supervision Exercised and Received: Position works under the direct supervision of the Finance Director. Exercises direct supervision over two budget officers and two procurement staff.

Essential Job Functions:

Budget Development and Management

• Manages the budget development process for the City and City Departments. Leads this process to respond to big picture financial issues for the City.
• Looks for and implements potential improvements to the budgeting process as it relates to department engagement and software enhancements.
• Manages the personnel budget, including the development and allocation approvals. Responsible for position control within the organization, working in tandem with Human Resources for position changes and creations.
• Ensures and oversees the accuracy of and enhances all financial analysis, proposed budget allocation changes, cost assumptions, including estimating program revenues and expenditures.
• Ensures accurate monitoring of program budget performance and assists in departmental budget implementation and management.
• Presents the annual budget and supplemental budget requests to the internal leadership team and externally to City Council; including development and narration of PowerPoints and other material.
• As someone in a leadership position, engages departments on their financial needs and works for solutions for their unique businesses while still adhering to and upholding the fiscal policies for the organization. This includes challenging departments to ensure fiscal benefits are weighed along with other reasoning.

Customer Support:

• Provides high level budget support to departments; providing accurate and timely data to executive management and other stakeholders to make necessary financial decisions. Responds to questions related to budget, revenue, and expenditures.
• Provides hands-on support for timely completion of documents, as needed. Responsible for creating and presenting materials for the annual budget for council work sessions and public hearings. Creates budget book for submission.

Document Review

• In tandem with the Finance Director and Controller, reviews monthly budget to actual reporting to identify areas of concern or misalignment and raise issues as appropriate.

ERP System Support

• Works in tandem with the budget team to administer the City’s ERP system as it relates to both budget development and capital projects.
• Looks for opportunities to improve the current structure of that system and works through the quarterly patches pushed out under the cloud solution by Oracle.

Reports & Special Projects (As Needed)

• Works in tandem with the Controller to identify and facilitate the development of needed financial reports for the organization.
• Conducts special projects as related to the financial cost benefit analysis for departments/funds. Provides information and works on projects as directed by council, City Manager or Finance Director.
• Helps to improve business process, workflow and efficiencies, with a focus on customer service.

Supervision

Executes leadership and supervision responsibilities through sound judgment, focusing on quality improvement, managing and resolving conflict, fostering a culture of accountability, clearly defining responsibilities and expectations, setting goals, providing motivation and performance feedback, recognizing contributions and encouraging training and development. Provides direct supervision over the two budget officers and two procurement staff, including annual performance reviews, routine check-ins, promotion of educational opportunities to improve the team’s knowledge and productivity, and the development of individual goals in order to enhance individual performance and accountability.

City Organizational Values:

Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions. 

Other duties as assigned.

Minimum Qualifications:

• Education: Bachelor’s Degree in Finance, Accounting, Mathematics or related degree. 
• Experience: Six years of progressively responsible professional budgeting, at least three years of which should be in public sector budgeting.  Previous experience of at least three years of supervisory experience.
• Technical Knowledge: Must be proficient in the following areas: Microsoft Outlook Email, governmental accounting systems and a basic understanding of computers and online computer-based technology applications, which includes accessing web based platforms.
• Proficient in financial functions in Oracle Cloud ERP or similar software, or ability to become proficient within first six months

NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.

Preferred Candidate: Has a Master’s degree in Accounting, Business, Finance or Certification in Public Accounting and/or experience with large and complex financial accounting systems.