Budget Manager

GENERAL PURPOSE AND DESCRIPTION:

This position is responsible for the preparation and maintenance of the annual City budget and for preparing and distributing complete and timely required reports. Work is performed with considerable latitude for the use of independent judgment in the selection of work methods and procedures in accordance with laws and established policies. Budgetary compliance is reviewed through audits and reports. This is professional and technical accounting work assisting the Chief Financial Officer in the maintenance of financial records and fiscal controls. This position may supervise others.

ESSENTIAL FUNCTIONS AND RESPONSIBILIITIES:

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Design of the City’s proposed three-year operating planning and budgeting process. Ongoing management and implementation of the approved process, insuring consistency and integration of annual operating plans and budgets described below.
• Design of the City’s proposed budgetary control process (review, analysis and reporting of monthly actual vs. budget performance by department). Ongoing management and implementation of the approved process, including monthly reports and recommended corrective actions to senior management and monthly reports to the City Commission.
• Distribute complete and timely budget vs. actual reports monthly for all General Fund departments and for all non-General Funds.
• Preparation of the City’s proposed and final budgets to include compiling, reviewing and processing departmental requests; verifying budgetary information for completeness, accuracy and adherence to guidelines; propose options for budget adjustments; attending departmental budget meetings with the City Manager and Department Heads; document preparation; preparation of advertisements; and preparation of agenda items.
• Analyze budget reports and requests of all City departments and provide assistance when necessary; maintain accounting and budget controls relative to revenues and expenditures and other related records; assist in maintaining the budgetary accounting records of the City according to established account classifications; prepare financial statements from accounting records.
• Examine and verify all revenues from all sources; make entries for authorized budget transfers; assist in analyzing cost accounting data and other information to develop performance standards for guides in budget or program preparation; perform routine budget monitoring procedures and preparation of budgetary reports.
• Maintenance of the City’s annual charitable and benevolent and special event documents, application forms and the grant award process.
• Provide revenue and expense monitoring and forecasting for the budget process. Prepare monthly financial reports for City Commission.
• Preparation of the annual budget instruction manual to include projection information (i.e. payroll projections, electric, water, solid waste, storm water assessments, telephone, insurance and other projections as needed) as well as compiling and producing this document for distribution.
• Prepare and submit all budget amendments. This is to include compiling requests from all departments, balancing all funds affected, preparing the resolution, preparing resolution exhibit and all supporting documentation as requested by the Finance Director, City Manager and City Commission.
• Review all budget resolutions and supporting documentation for TRIM compliance and send all required documentation to State for TRIM approval. Also complete all e-TRIM transactions required by the State throughout the year.
• Assist in annual audit as requested in response to items involving the annual budget, budget transfers, budget amendments and all other queries.

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

• Graduation from an accredited four-year college or university with a Bachelor’s Degree in Accounting, Economics, Business or Public Administration or a related field.
• Five years’ experience in municipal accounting and budgeting, with a minimum of three years’ experience using major municipal government ERP system. Experience with Tyler Munis preferred.