City of Milpitas Finance Department
 Milpitas, California
Job Description

The ideal candidate for Buyer with our Finance Department will have experience purchasing a wide variety of standardized and specialized materials, supplies, equipment and services for an organization. This position will consult with customer departments in developing specifications and soliciting bids for goods or services; administer bids, purchase orders and contracts as assigned.

Duties may include, but are not limited to, the following:

  • Purchase a wide variety of standardized and specialized materials, supplies, equipment and services for the City.
  • Review incoming requisitions for accuracy and completeness; resolve any problems or discrepancies with customer department.
  • Solicit both informal and formal bids.
  • Contact suppliers and vendors to determine availability, price, terms and delivery schedules regarding specific requisitions.
  • Analyze and evaluate competitive bids and make recommendations regarding award.
  • Develop and prepare purchase orders and contracts as appropriate; process all paperwork related to purchases including insurance certificates and endorsements.
  • Administer and review purchase orders and contracts; verify invoices against receipt; resolve discrepancies and problems regarding prices, delivery and/or quality.
  • Maintain contact with vendors and salespersons to remain informed of price trends, availability of supplies and goods, and new products available to the City.
  • Prepare reports and make presentations as necessary. Perform related duties as assigned.


Any combination equivalent to experience and education that would likely provide the required knowledge and abilities is

qualifying. A typical way to obtain the knowledge and abilities would be:


  • Two years of increasingly responsible experience in public agencies purchasing supplies, material, equipment, and services.


  • A Bachelor's degree or any combination of training and experience equivalent to a Bachelor's degree in Supply Management, Purchasing, Business Administration, or a closely related field.


  • Additional two years of increasingly responsible experience in the performance of purchasing-related duties within a public agency may be substituted for two years of the education requirement.


  • Possession and maintenance of a valid California Driver's License and current automobile insurance are required.
  • Possession of current CPM, APP, CPPO, or CPPB credential or other equivalent credential issued by a professional purchasing organization is highly desirable.