Chief Financial Officer

POSITION SUMMARY:

Under limited supervision, supports the District’s mission and manages all aspects of the Library District’s finances; ensures that budgets align with overall goals and strategic plan.

ESSENTIAL FUNCTIONS:

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Develops, implements, monitors, communicates, and updates financial plans, including a long-term financial plan, based upon guidelines, policies, and strategic direction established by the Board of Trustees and CEO.
• Recommends fiscal policies and procedures for approval by the Board of Trustees; ensures compliance by District staff.
• Provides leadership, supervision, and workflow direction for the Finance department. Hires, supervises, coaches, and monitors the development of employees; prepares performance appraisals as scheduled.
• Maintains awareness and understanding of all relevant regulations governing the financial activities of the District.
• Attends all meetings of the Board of Trustees and addresses fiscal-related questions. Prepares specialized reports related to fiscal policy and/or planning for the Board of Trustees, CEO, or Leadership Team, as requested.
• Serves as a role model for employees; maintains a courteous, positive image of the Library.
• Serves on the Leadership Team; collaboratively makes District-wide recommendations and decisions.
• Develops and monitors budgeting system; plans and prepares annual budgets.
• Coordinates and assists with annual audit; ensures compliance with all standard auditing procedures and accounting regulations.
• Prepares Annual Comprehensive Financial Report (ACFR) in accordance with Generally Accepted Accounting Principles (GAAP); ensures copies of the ACFR are received by appropriate legal authorities.
• Maintains accurate and complete accounting systems, including fund accounting, fixed assets, billing, and book acquisition encumbrance accounting.
• Oversees timely and accurate payroll preparation and distribution; ensures compliance with all payroll-related federal and state regulations; works directly with Human Resources to ensure compliance with applicable labor laws.
• Maintains confidentiality and discretion with regard to financial records.
• Invests Library District funds in accordance with all federal and state regulations; maintains cash flow analysis to provide maximum rates of return.
• Ensures bank and investment reconciliations are accurate and completed on a timely basis.
• Oversees all Library District purchasing, including formal RFP processes; evaluates and authorizes action on capital improvement or work area enhancement requests.
• Initiates all wire transactions between PPLD investment accounts and its operating accounts to fund all cash disbursements.
• Negotiates and coordinates property, casualty, general liability, and all other insurance contracts in coordination with relevant members of Leadership Team and brokers.
• With the Human Resources Office, coordinates, monitors and provides financial reports for employee benefit plans and workers compensation coverage.
• Manages PPLD Foundation accounting functions; attends all meetings of the Foundation Board of Directors; prepares financial reports and annual tax return.
• Serves as liaison to the County Treasurer’s Office and the County Retirement Plan Office.
• Analyzes training needs for Finance staff; works collaboratively with the Training Supervisor to schedule and implement training activities.
• Ability to effectively use web-based financial accounting and Human Resources information systems.
• Develops and implements policies, goals, and objectives, and ensures the enforcement of all applicable laws, ordinances, and regulations for the Finance department.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Duties are considered non-essential and include the following:

• Keeps informed about Library and department information.
• Participates in special projects as assigned.
• Encourages professional development of Finance employees through participation in professional organizations.
• Represents the Library District to community agencies and professional Library organizations.
• Serves on state and regional professional committees.
• Attends regular department meetings and scheduled All-staff meetings.
• Performs other job-related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

The employee is expected to perform or possess the following:

• Expert knowledge of the Pikes Peak Library District’s policies and procedures and ability to follow them.
• Ability to act as an ambassador of Pikes Peak Library District by promoting its mission and vision.
• Demonstrates expert knowledge and experience in governmental/non-profit accounting and financial management.
• Demonstrates expert knowledge of Generally Accepted Accounting Principles (GAAP) and all laws and regulations related to payroll and governmental budgeting.
• Demonstrates expert knowledge and experience in fiscal control and fiscal software applications.
• Ability to effectively use web-based financial accounting and Human Resources information systems.
• Ability to supervise, plan, and coordinate the work of employees in order to accomplish Library and department goals and objectives.
• Demonstrates excellent verbal and written communication skills; maintains effective relationships within the department and with employees at all levels, members of the Board of Trustees, community partners, and the public at large.
• Ability to effectively use applications software, including Microsoft 365, SharePoint, Word, Excel, Access, and Outlook, along with standard office equipment.
• Ability to work effectively as a team member, organize daily work and meet deadlines in a fast-paced, detail-rich environment.
• Ability to get along with co-workers and supervisors.
• Has regular on-time attendance.
• Exercise professionalism and good judgment in interpersonal interactions.