RESPONSIBILITIES AND DUTIES

Note: This list is neither absolute nor restrictive, but indicates approximate responsibilities and duties, which may be redefined pursuant to operational needs.

Administrative Office. The City Administrator shall be the chief administrative assistant to the Mayor and as such shall be the Administrative Officer of the City Government. Except as otherwise specified by ordinance or by the law of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Greenwood, Missouri.

Purchases. The City Administrator shall be the Purchasing Agent for the City an all purchases shall be made under his/her direction and supervision, and all such purchases shall be made in accordance with purchasing rules and procedures set forth in City’s Purchasing Policy, Code Section 150.060, or otherwise approved by the Board of Aldermen.

Budget Officer. The City Administrator shall be the Budget Officer of the City, and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities with the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and Board of Aldermen for their final approval. The City Administrator shall report to the Mayor and Board of Aldermen on the financial condition of the City.

Personnel. The City Administrator shall act as the Personnel Officer of the City and shall recommend an appropriate position classification system and pay plan to the Mayor and Board of Aldermen. The City Administrator shall have the power to appoint and remove, with the approval of the Mayor and a majority of the all the members elected to the Board of Aldermen, or a two-thirds vote of all the members elected to the Board of Aldermen independently of the Mayor’s approval or recommendation, all department heads and subordinate employees of the City of Greenwood. The City Administrator shall be responsible for the proper administration of the City’s personnel system, including communications to subordinate employees regarding work assignments and job performance.

City Property. The City Administrator shall have responsibility for all real and personal property of the City of Greenwood, Missouri. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Real or personal property may be sold only with approval of the Board of Aldermen by resolution or ordinance.

Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority, and he/she shall have the power to revoke, suspend or amend any rule or regulation of the administrative regulations except those prescribed by the Board of Aldermen.

Coordination of Departments and Officials. The City Administrator shall coordinate City departments and officials, and investigate and report regarding the operation of City departments or officials under the City Administrator’s jurisdiction.

Other Duties & Responsibilities. The City Administrator or a person designated by him is responsible for, but not limited to:

• Recommending policies and measures deemed necessary and expedient for the health, safety or welfare of the City or for the improvement of administrative services.
• Preparing agendas for and attending meetings of the Board of Aldermen.
• Supervising bid specifications.
• Recommending personnel and pay policies to the Board of Aldermen.
• Assuring equal employment opportunities.
• Maintaining records of all employees employed by the City.
• Fostering and developing programs for the improvement of employee effectiveness.
• Maintaining an updated classification plan.
• Approving all major personnel actions in the departments and make recommendations concerning such actions for other City employees.
• Overseeing the administration of all employee agreements.
• Assuring the operation of an equitable grievance procedure.
• Coordinating Federal and State programs which may have application to the City.
• Keeping the public informed in the purposes and method of City Government.
• Other duties or functions prescribed by the Mayor and Board of Aldermen