Accounting Manager

MAJOR FUNCTION

This position is highly responsible for all accounting related activities including; finance, budgeting, project accounting, payroll, accounts payable, grant accounting and fixed assets. This position also performs complex accounting and finance related analyses and provides advice on accounting matters based on a thorough knowledge of generally accepted accounting principles, procedures and practices. The Accounting Manager reports to the Finance Director and supervises the Senior Accountant and Accounting Technicians.

ILLUSTRATIVE DUTIES

• Assists the Finance Director in all phases of preparation through completion of the Comprehensive Annual Financial Report, Capital Improvements Program, and Annual Operating Budget.
• Oversees the development and preparation of audit work papers supporting the annual external audit process and assists auditors while audit is being conducted. Assists in the preparation of responses to any external audit findings.
• Maintains the fixed assets system including proper identification of assets along with the corresponding depreciation schedule. Prepares paperwork for registration of vehicles and disposal of vehicles. Maintains title and registration files. Issues fixed asset tags and data entry information for recording.
• Responsible for grant administration, including maintaining proper documentation concerning incoming receipts of grant funds and expenditures for annual audit purposes.
• Manage inflows and outflows of restricted use dollars ensuring proper use of restricted funds and balance reporting.
• Reconciles City investments to monthly statements, prepares journal entries when appropriate and monitors the City’s cash flow to ensure adequate funds for operating needs. Prepares journal entries as well as any correcting journal entries as needed. Reviews all expenditures, revenues and general ledger accounts monthly for accuracy. Prepares quarterly recap of activity for management to monitor the annual operating budget.
• Complete purchasing card training for new employees and maintains records relating to purchasing cards. Reviews purchasing documents to ensure compliance with the City policies and procedures. Maintains and revises the purchasing manual as applicable. Provides training of employees concerning the decentralized requisition entry process.
• Enters journal entries, budget adjustments and miscellaneous transactions into the system. Generates and distributes monthly financial accounting reports.
• Prepares complex analytical reviews and evaluations of accounting transactions for management review and decision-making.
• Develops and implements related procedures and internal accounting controls, provides a regular analysis and reconciliation of all balance sheet accounts, provides advice and assistant to other departments on the origin, nature or proper handling of accounting transactions; prepares financial or informational spreadsheets for management’s review and internal/external review.
• Prepares monthly, quarterly and annual financial statements, prepares appropriate journal entries and the annual budgets for the Finance and Central Services divisions. Makes allocation for all insurances and vehicle maintenance costs. Completes government survey forms, pension reports and other Federal and State financial reports. Prepares various reports and statements.
• Responsible for monitoring the progress and payment schedules for any and all capital projects with additional emphasis on projects funded through Federal, State and local grants.
• Assume the duties of the Finance Director during absences.
• Serves in a staff position as a “confidential” employee.
• Performs related work as requires.

KNOWLEDGE, ABILITIES AND SKILLS

Thorough and complete knowledge and understanding of governmental accounting principles and procedures. Thorough knowledge of accounting systems and standard internal accounting controls. Thorough knowledge and experience in preparing a capital improvements program and municipal budgeting. Knowledge of laws and regulations governing municipal financial accounting including the Florida Uniform Accounting System, TRIM requirements, and meeting the requirements of the Certificate of Achievement for Excellence in Financial reporting as prescribed by the GFOA.

Ability to maintain, analyze and interpret fiscal records. Ability to establish and maintain effective working relationships with City employees, auditors, and other government accounting professionals. Ability to communicate clearly and concisely orally, and in writing. Skill in the use of computerized system applications and personal computer standard software applications including Word and Excel to assist in analyzing accounting data. Ability to maintain information on a “confidential” basis.

MINIMUM QUALIFICATIONS

• Graduation from an accredited four-year college or university with a Bachelor’s degree in Accounting.
• Four (4) years of progressively more responsible experience in accounting and fiscal operations including two (2) years of supervisory experience.
• Preference may be given to candidates with a CPA, CPFO, or CGFO certification.
• A comparable amount of training and experience may be substituted for the minimum qualifications.

E.O.E.