JOB TITLE: Controller
AGENCY: City of Pasadena
LOCATION: Pasadena, CA
FILING DEADLINE: April 25, 2022
SALARY RANGE: $134,801 – $168,501 DOE/DOQ

The Position

The Controller plans, coordinates and administers the accounting, accounts payable, and payroll functions for the Finance Department which includes grants accounting, utility accounting, payroll administration and general city accounting; develops and implements accounting/payroll systems, procedures, and methods; oversees the preparation of all accounting/payroll reports; performs advanced accounting and payroll work; represents the City to management staff and external auditors. This position has five direct reports with an overall division staff of 26 FTEs.

Essential Functions

• Oversee all programs, services and activities in the day-to-day operation of the Accounting, Accounts Payable, and Payroll Divisions. Divisional functions include General, Grants and Utilities, Accounting, Accounts Payable, Police/Fire Retirement System, and Payroll Administration.
• Direct and coordinate the maintenance of the City’s central accounting records, including general city accounting, grants, utility and other enterprise accounts; plan, maintain and implement financial controls and accounting/payroll procedures; implement policies and procedures for effective management and internal controls; design financial statement formats in accordance with generally accepted accounting principles and legal requirements.
• Supervise and evaluate the work performance of professional and support staff; provide staff training and development programs; provide counsel, mentorship, and leadership.
• Participate in the development of the department work plan and budget; monitor the division budget, ensuring budgetary controls, deferred compensation, workers’ compensation and Medicare insurance disbursement.
• Advise and/or participate in the design and implementation of automated financial information and payroll systems; establish system controls and develop procedures to enhance existing systems.
• Coordinate the preparation of external audit materials and financial reporting systems; review and interpret regulatory and post audits; direct and implement audit recommendations.
• Identify and analyze the financial information needs of City departments; develop various financial statements and reports corresponding with those needs; coordinate work activities with other divisions/departments to ensure proper interface of accounting transactions, payroll withholdings and adjustments; maintain accounting data and records.
• Identify program and project goals, objectives, priorities and actions to be accomplished in concert with management personnel; manage the implementation and achievement of objectives including short and long-term financial planning and resource activities.
• Serve as the Co-Finance Section Chief of the Emergency Operations Center to coordinate the collection of necessary financial information, documentation and claims for reimbursement.
• Troubleshoot regulatory or mystery items that other City departments require assistance with.
• May act in the absence of the Director of Finance; and perform other related duties as assigned.

The Ideal Candidate

The ideal candidate will be an honest, collaborative, and confident leader with excellent supervisory skills, as well as a strong communicator able to write reports with clarity and verbally articulate fiscal concepts to all levels of audiences. The Controller will work with and supervise a solid team and should have a willingness to delegate, and be a mentor, willing and able to develop staff. The successful candidate will be detail-oriented, but still able to see the bigger picture; a responsible steward for the community, City staff, and leadership, who aligns decisions in support of the goals and needs of the Pasadena residents. The ideal candidate will have a proven track record in implementing efficiencies, allowing the Department to assist the organization in achieving its financial goals.

The successful candidate will have demonstrated expertise and a solid track record in municipal finance and accounting, and excellent interpersonal skills to maintain collaborative relationships with staff, and the community. Excellent interpersonal abilities are necessary to build and maintain solid relationships based on open and respectful dialogue. A background working with Tyler Munis is ideal.

For more details about this opportunity, please visit the job brochure at: https://koffassociates.com/wp-content/uploads/2021/11/Rev4-Pasadena-Controller.pdf.

To be considered, please submit a resume, cover letter, and five work related references (who will not be contacted in the early stages of the recruitment) at: https://koffassociates.com/controller-2/.

Resumes should reflect titles, years, and months of positions held.

For additional information, please contact:
Frank Rojas
Phone: (510) 495-0448
Email: frojas@koffassociates.com
Website: https://koffassociates.com/