Assists the Comptroller in planning, organizing and overseeing the City’s general accounting system, treasury activities, payroll system, investment program, and system of internal controls. Assists in preparation of revenue and expenditure information for the Mayor, Board of Estimate and Taxation, and the Common Council. Assists in performing duties required of the Comptroller as prescribed by City Charter.
Example of Duties:
Receives oral and written instructions generally from the Comptroller and at times directly from the Chief Financial Officer. Plans work according to fiscal year schedule. Establishes priorities in organizing and supervising work in the functional areas of accounting, accounts payable, payroll, financial planning, grant accounting, financial and managerial reporting, and treasury duties. Maintains and supervises the general accounting system as prescribed by Charter, state and federal regulations and in accordance with GAAP. Establishes and maintains systems of internal controls related to payroll processing, Accounts Payable payments to vendors and other parties, all cash movements including investments and interactions with Pension Plan funds.
Assists the Comptroller in the following: coordinating revenue and expenditures of all City funds and account groups; supervising and administering the City’s investment program, including investment strategies for various funds; coordinating investment and borrowing strategy with the Chief Financial Officer; preparing narrative, statistical and technical information to assist in executive fiscal decision making; providing cash management of City funds; preparing financial information for bond offerings; attending legislative and executive meetings as requested; conferring with banking and investment personnel as needed; conferring with and reviewing the work products of external auditors; supervising and training accounting and clerical staff; administering personnel policies and collective bargaining agreements for department employees. Reports work accomplished to the Comptroller and the Chief Financial Officer.
Additional Duties: Assumes responsibility for the department in the absence of the Comptroller. Provides fiscal consultation to the Comptroller, Chief Financial Officer and City department heads. Oversees the administration of City’s computerized Accounting system and reconciliations with external data sources such as bank statements and investment statements. Provides fiscal management of grants. Assists appointed auditors by compiling necessary statistical and related program information. Oversees contracted financial services. Reviews technological methods and equipment to update as needed. Sets up, monitors, and maintains systems of Internal Control. Operates computer terminal and office equipment.
Supervised By: Receives general supervision from the Comptroller and at times directly from the Chief Financial Officer.
Note: The above description is illustrative of tasks and responsibilities. It is not all-inclusive of every task and responsibility.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of GAAP, municipal accounting principles and practices, and GASB rules and requirements. Excellent knowledge of Internal Controls design, monitoring and maintenance. Knowledge of and experience in cash management, debt and bonds, and investments important. Ability to oversee and maintain a complex automated accounting system. Ability to interpret and enforce Charter, state and federal regulations relative to financial matters. Ability to prepare detailed financial information in clear, concise and non-technical terms. Ability to deal effectively with the City’s Financial Advisor, Bond Counsel, Auditors, Bank Officials, and the public and staff members. Ability to train and supervise professional and clerical staff members. Ability to utilize data processing equipment.
A Bachelor’s degree in Accounting, Business Administration, Economics, or some closely related field (a Master’s Degree in Accounting is strongly preferred, a Master’s Degree in Business Administration is preferred), with eight years of progressively responsible experience in Accounting or Financial Management, including four years of experience in Government Accounting (or similar experience in a Non-Profit), and two years of supervisory experience. Experience as an Auditor or in Forensic Accounting, especially of Government entities, is highly desirable.
License or Certificate:
CPA is preferred.