Deputy Controller

SUMMARY

Under the general direction of an Assistant County Administrator, oversees the acquisition of and documents the records for all County assets and infrastructure. Responsibilities of this position includes annual Capital Improvement Plan (CIP) budget, oversight of large capital projects, general and grant accounting functions, audit responsibilities, financial reporting and analysis, transactional oversight of purchasing for the Department, and maintenance of the Capital Asset subledger. Monitors any debt service, ensuring timely reconciliations and accurate financial statements for the CIP and Debt Service Funds. Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Supervises County Staff Accountants and Finance administrative staff including general oversight, scheduling, assigning work, reviewing work and ensuring timely and accurate accounting and financial functions.
2. Provides leadership for the administration and management of the capital asset and project accounting functions of the County.
3. Maintains knowledge and awareness of related federal, state and County regulatory and compliance requirements related to purchasing and capital asset recording and accounting management. Ensures policy compliance with regulations and requirements.
4. Responsible for tracking and reconciling countywide capital outlay including vehicles, buildings and grounds, equipment and furniture, IT assets and infrastructure.
5. Creates and maintains asset records within the County ERP system; audits requisitions/purchase orders/invoices to align expense recognition with capitalization thresholds and policy.
6. Performs periodic inventory of County moveable capital assets including tagging and reconciliation to the capital asset subledger within the County ERP system.
7. Maintains the County 7-Year CIP forecast and turnover schedules for Countywide vehicle and equipment needs.
8. Coordinates the annual County CIP budget and process and monitors annual expenses to ensure compliance with the adopted budget including any current CIP bond project budgets.
9. Coordinates the capital asset reporting for the annual county audit including workpapers, monthly and annual depreciation, and other year-end activities.
10. Serves as a project manager/coordinator for large County capital projects. Acts as a liaison between the County Building and Grounds Department, Administrative Services Department and external project contractors to ensure collaboration and coordination of work.
11. Works closely with Administrative Services to manage large Countywide contracts to ensure contract compliance and timely negotiation.
12. Coordinates the fleet management process including acting as a liaison between our fleet management company and County Departments, processing fleet purchase requests, intake of vehicles and maintenance of fleet fuel and maintenance cards. Facilitates lease-purchase agreements and equipment builds.
13. Provides day-to-day financial management and reporting for the County’s debt service funds including debt service payments and any debt issuance.
14. Provides financial data to outside agencies for the development of the County Cost Allocation Plan.
15. Attends seminars, conventions, and professional meetings associated with position and job duties as appropriate.
16. Stays informed and up to date of standards, procedures, trends and ideas within the trade through reading of various trade magazines, journals, books and publications.
17. Other duties and special projects as assigned.