Director of Finance

This position encompasses administrative and supervisory work assisting the Borough Manager in carrying out day-to-day business and providing services to citizens. Work involves establishing internal procedures for dealing efficiently with various types of requests, training and providing feedback to other staff members in carrying out procedures and intervening when necessary to resolve unusual problems and assure that procedures produce the desired outcome. The employee provides specific administrative functions such as employee payroll and benefits.

Most work is performed independently in accordance with system requirements with review and assistance only when unusual problems develop. Employee is required to become familiar with duties of other office workers for training purposes. Special assignments are made and reviewed by the Manager as needs arise.

• Prepares periodic summary reports of fiscal status. Assists independent auditors with materials necessary for the audit and in the preparation of financial statements.
• Compares receipts and expenditures with account balances, locates errors and reconciles accounts.
• Oversees water and sewer billing, collection and lien filing.
• Keeps track of invested funds including interest rates and maturity dates. Recommends investment options to Manager. Transfers money to meet obligations.
• Responsible for the preparation and disbursement of approved checks.
• Determines and inputs necessary information such as pay rates, hours worked, payroll deductions in accordance with current contracts. Prepares payroll checks. Keeps records of employee time worked, vacation, sick leave, personal and compensatory time, and keeps employees informed of their leave status. Prepares and files all payroll reports to Federal, State and Local governments.
• Explains benefits programs to employees and assists them in enrolling in insurance plans, retirement plans, etc. when they become eligible. Assists employees in resolving insurance claim problems.
• Prepares all documents, correspondence, maintains files, and monitors claims related to workers compensation.
• Responsible for processing of the annual budget by summarizing past expenditures, examining preliminary budgets submitted by the department heads, estimating costs of future needs, computing expected revenues and recommending tax rates necessary to meet budget requirements.
• Responsible for overseeing payments of general obligations of the Borough as in bonds, notes and lease debt. Research future debt options to meet borrowing requirements as needed.
• Responsible for monitoring and record maintenance of revenue per lease contracts.
• Monitors budget expenditures and revenues and advises manager and supervisors if budgeted amounts are overspent or not received.
• Prepares budget status reports.
• Completes various state and federal forms relating to fiscal conditions of borough.
• Operates computer system and assists programmers in the development of computer programs for payroll, water and sewer billing and receipts, accounts receivable, accounts payable and misc. billing.
• Researches items such as investment opportunities, insurance plans, retirement systems in order to advise manager on relative costs and advantages of available plans. Provides necessary information on contract negotiations.
• Administers Borough Pension Plan and Liquid Fuels program to comply with state laws and audit requirements and provides state auditors with records and necessary assistance to complete their audits.
• Oversees record keeping for current project and compliance with state and federal requirements for grant monies received.
• Processes annual grant requests.
• Oversees all misc. billings.
• Interaction with other Borough employees will be necessary to carry out assigned tasks. However, the position is not supervisory, and supervision remains with the Borough Manager and Department Heads.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of English grammar, punctuation and spelling.
• Knowledge of modern office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships.
• Knowledge of computer systems, preferrable Munis, is highly desirable.
• Knowledge of intermediate arithmetic which involves calculations similar to adding and subtracting common fractions; and multiplying and dividing by two or more digits, whole numbers, or decimal multipliers and divisors.
• Sufficient physical dexterity to operate a variety of office equipment such as: Typewriters, calculators, computer, fax machines, printers and duplicating machine.
• Ability to communicate clearly and effectively with Borough officials, other government officials, business associates and the public.
• Ability to organize work in a manner, which insures smooth processing and accomplishment of priority items on schedule.
• Ability to make independent determinations on the best possible resolution to processing problems.
• Ability to set up and maintain filing systems to enable information to be easily stored and located.

MINIMUM EXPERIENCE AND TRAINING REQUIRED

Bachelor's Degree in Accounting or a concentration in Accounting from an accredited four-year college or university is required. Three to five years in municipal government or one to three years of previous Borough financial experience is highly desired. EOE.