Finance Manager

Under the direction of the Finance Director, the Finance Manager is responsible for all procurement oversight, including BID & RFP compliance, overseeing payroll, accounts payable, accounts receivable, budgetary control and cash management.

ESSENTIAL JOB FUNCTIONS

• Reviews daily cash receipts and reconciles monthly cash and investment accounts.
• Processes budget adjustments and amendments.
• Prepares or reviews all journal entries.
• Oversees City grant activity and reconciles grant activity.
• Assists in preparations of the City’s annual budget document.
• Prepares monthly tax reports.
• Reconciles monthly room tax and investigates any discrepancies.
• Prepares all annual state reports to various agencies.
• Assists with preparation of annual audit.
• Works with department heads to prepare Invitations to Bid and Requests for Proposals.
• Distributes solicitations to vendors, places newspaper advertisements, assists in bid openings, maintains bid file, and assists in awarding contracts with City Attorney.
• Coordinates and participates in pre-bid conferences and maintains spreadsheets for all solicitation related processes.
• Ensures contracts are properly approved by the Mayor and City Council.
• Manages Purchasing Card program for all employees.
• Oversees and negotiates contracts for office supplies, office equipment and leases.
• Maintains bid bonds, performance, and payment bond files.
• Responds to requests for information from bidders and for vendor applications.
• Back up to Finance Director in absence
• Performs other related duties as assigned.

QUALIFICATIONS

Education and Experience:

Requires a High School Diploma or equivalent and five (5) years of Governmental accounting or bookkeeping and office experience, or equivalent combination of education and experience.

Licenses or Certifications:

Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated. Completion of Level I and Level II certification of the Local Finance Officer Certification program.