Finance Manager

Finance Manager
Hayward Area Recreation and Park District
 Hayward, California
Job Description

Exciting Opportunity! The Hayward Area Recreation and Park District is currently hiring a Finance Manager.

The filing deadline is January 14, 2022. The salary range for this position is $143,220 - $174,084.

Please take a look at the recruitment brochure for more details:

General Purpose

To direct, plan, organize, and administer the activities and operations of the Finance Division of the Administrative Services Department, including performing advance governmental accounting work, supervising the accounting staff, developing and implementing financial planning and budgeting procedures and to evaluate, develop and implement accounting systems and procedures. To also provide highly responsible and complex administrative assistance to the Administrative Services Director.

Responsibilities and Direction Received

This is a Management classification with full responsibility for the Districts Accounting and Financial Management programs. Performs a variety of finance and accounting tasks involving complex governmental accounting and reporting processes. The Finance Manager exercises direct supervision over professional, technical and/or support staff. Reports to the Administrative Services Director while working in a collaborative manner with Districts Leadership Team, supervisors, and the public. The position is reviewed in terms of results and accuracy.

Primary Duties and Responsibilities

  • Develop, plan and implement Division goals, objectives and processes; develop policies for Administrative Services Director and General Managers consideration and implementation as approved.
  • Supervises and participates in the examination, analysis, and verification of budgetary records including accounting, payroll, treasury disbursements, and purchasing; prepares or directs the preparation of a variety of financial statements and statistical reports.
  • Assists with the development of District-wide financial policies and procedures. Develops procedures for handling accounting and financial activities including pre-audit, posting of revenues and expenditures, payroll, purchasing, assessments, and other activities.
  • Performs the review and audit of the internal controls related to cash handling procedures in all divisions within the District and makes recommendations as appropriate.
  • Manages the Districts financial audit process and prepares the Districts Annual Comprehensive Financial Report.
  • Supervises, evaluates, and provides work direction and coordination for Division staff; evaluates Division staffing arrangements, staffing levels, and work assignments, and makes necessary recommendations to the Administrative Services Director; sets performance standards for Division staff and evaluates performance, including professional growth and development goals; submits hiring and other personnel action recommendations for Division staff to the Administrative Services Director.
  • Plan and direct the activities of the Finance Division; supervise and coordinate division activities with those of other departments and outside agencies and organizations.
  • Confers, advises, and makes recommendations to the Administrative Services Director, other department Directors, and Supervisors on a variety of financial matters.
  • Within the Division, establish priorities and assure compliance with all applicable Federal and State laws and regulations. Manages assigned programs through coordinated leadership assuring the Division meets specifically assigned ongoing and annual operational and financial objectives.
  • Participates in management discussions concerning issues and problems affecting the Administrative Services Department; may make presentations to the Board of Directors and other groups.
  • Perform a variety of complex accounting and budget related duties and analysis including property tax analysis; and ensure proper program administration and resolution;
  • Monitor, interpret, and implement GAAP, GASB, and other accounting standards, policies and procedures using discretion and judgment;
  • Under the general direction of the General Manager and Administrative Services Director, invests and monitors the H.A.R.D. cash portfolio according to policy; develops investment policy for consideration by the General Manager, Administrative Services Director and the Board; and develops cash flow forecasts to determine the funds available for long term investments;
  • Develop systems and maintain records that provide for the proper evaluation, control and documentation of assigned activities; prepare and direct the preparation of a variety of written correspondence, reports, policies, procedures, directives and other materials;
  • Assist with the preparation and implementation of the annual Operating and Capital Improvement Plan budgets;
  • Oversee and maintain the integrity of H.A.R.D. budget and accounting financial systems, and advise staff on budget and accounting policies and technical procedures;
  • Answer inquiries and perform calculations and analysis on confidential employment matters, including collective bargaining agreement proposal cost calculations as requested by the General Manager and/or Administrative Services Director;
  • Establish and maintain effective working relationships with all staff;
  • Perform related duties as assigned.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Minimum Qualifications

Knowledge of:

  • Principles and practices associated with accounting and financial management in the public sector.
  • Principles and practices of management necessary to plan, analyze, develop, direct, and evaluate programs, financial policies, organizational structures, and staffing.
  • Federal, State, and local laws, rules, and regulations regarding local government operations related to financial management functions.
  • Principles of community and public relations.
  • Customer service techniques and public speaking.

Ability To:

  • Plan, direct and control the administration and operations of the Division.
  • Ability to coordinate financial program objectives with the general goals of the total organization and its various departments.
  • Ability to plan, organize, and coordinate financial programs; supervise, train, and evaluate the performance of assigned staff; and manage the Finance Division.
  • Develop and implement Division policies and procedures.
  • Gain cooperation through discussion and persuasion.
  • Successfully develop, control and administer District budget and expenditures.
  • Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Interpret and apply District, Federal, State and local policies, procedures, rules and regulations.
  • Communicate clearly and concisely, orally and in writing.
  • Supervise, train and evaluate assigned personnel.
  • Establish and maintain effective working relationships with those contacted during work.

Physical Standards

The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with District management, other governmental officials, contractors, vendors, employees and the public.

Training and Experience

Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

  • Education: Graduation for an accredited college or university with a bachelor's degree in public or business administration, accounting, finance or a closely related field. A Master's degree and CPA are highly desired.
  • Experience: Six years of professional and responsible experience in government accounting and financial management, including at least three years in a supervisory capacity.

Licenses; Certificates; Special Requirements

  • Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance for Personal Liability.