Finance Manager

Finance Manager
City of Gilroy Finance Department
 Gilroy, California
Job Description

ABOUT THE POSITION
The City of Gilroy is recruiting to fill the position of Finance Manager. The goal of the Finance Department is to provide timely and accurate financial information to city management, city council and the public and administer the city’s assets including cash and investments, in a prudent and responsible manner.

Under direct supervision of the Finance Director, is directly responsible for functions within the accounting, budget, purchasing, payroll, utility billing, and/or payroll units and in the absence of the Director, assumes the responsibility for all Finance Department operations. The Finance Manager is a confidential, unrepresented, exempt-level position that provides analytical data, information, and reports in support of the City’s labor negotiations function.

The incumbent will have many opportunities to expand their knowledge and skills on technology implementation, utility rate studies, and rate setting processes set forth within the parameters of Proposition 218. Additionally, in this position you will have the opportunity to develop leadership abilities and personal management skills.

ABOUT THE TEAM

The City's Finance team is a small close-knit group with a strong sense of camaraderie, and cohesion. We leverage our individual experience and expertise for collaborative problem solving and we enjoy discussing, learning, and planning new financial modeling and how they can be strategically implemented.

IDEAL CANDIDATE WILL:

This is an excellent mid management opportunity for a hands-on Finance Manager with a breadth of financial services experience and skills. Together with the position qualifications, the ideal candidate will:

  • Have a broad knowledge base in the areas of local government accounting, financial reporting, budgeting, grant management, utility billing, and business licensing.
  • Have knowledge and experience with ERP systems and implementation, to include related technologies.
  • Have a strong skills in analytical and financial modeling and presentations.
  • Understand the role of the Finance Department in supporting the work of all other departments in the City.
  • Possess strong managerial skills and to include prior experience supervising professional, technical, and support team members.
  • Have a strong aptitude for clear, concise, and direct communication, as well as the ability to succinctly summarize complex financial information in an easy to understand manner.
  • Have a leadership style that is characterized by integrity, ethical decision making, responsibility, collaboration, effective problem solving, and customer service.
  • Represent the Finance Department well and make effective presentations in public situations including City Council meetings and other community meetings in the absence of the Finance Director or as assigned.
  • Be a skilled and organized manager who will promote an atmosphere of teamwork and professional development.
  • Have the ability to prepare accurate, concise and comprehensive fiscal analysis and reports.
  • Have a positive, can-do attitude setting an example for others within the department and throughout the organization.
  • Possess strong interpersonal communication skills and work style that includes a balance of humor and humility.

FIRST YEAR PROJECTS INCLUDE:

  • Implementation of Tyler Munis Modules: Budgeting and Bids.
  • Coordination of the comprehensive water and wastewater utility rate study.
  • Design and implementation a quarterly budget to actual reporting in new ERP.
  • 5 year Capital Improvement Budget Update

*Changers to the Finance Manager job description as noted above are subject to the final review, and approval by the Gilroy Personal Commission.

Examples Of Essential Duties:

  • Manage one of the two finance divisions in the Finance Department: accounting or budget/revenue which may include but not limited to: accounting and auditing, which includes general accounting, budget, payroll, revenue, purchasing, and accounts payable; in the absence of the Finance Director, assume the responsibility for managing all Finance Department operations. These include: purchasing; utility billing; business licenses; general accounts receivable and collections..
  • Implement policies and procedures in connection with the aforementioned activities; institute new and revised procedures as appropriate; and recommend modifications to existing policies and the establishment of new policies to the Finance Director.
  • Supervise or provide for the supervision of assigned unit staff.. This encompasses: the assignment, prioritization, and review of work; approval of time off; staff evaluations; and the making of effective recommendations on all personnel actions. May assist with supervising other department staff in the absence of the Finance Director.
  • Serve as the City’s purchasing coordinator and ensure adherence to the City’s purchasing policy by all City departments and personnel.
  • Oversee, manage, and audit the City’s primary revenue sources, including, but not limited to, property, sales, business license, utility user, and transient occupancy taxes and various other fee driven revenues.
  • Prepare and post journal entries and budget amendments; and prepare accounting and management reports.
  • Monitor the Fixed Asset Inventory; and coordinate the annual financial audit and Comprehensive Annual Financial Report.
  • Prepare, administer, and manage grants received by the city from outside public and private organizations.
  • Manage the preparation of interim and annual financial reports and manage the financial reporting requirements of the City’s Federal and State grant programs.
  • Manage the preparation of the City’s biennial operating budget and associated financial reporting requirements.
  • Analyze revenue and expenditure variances relative to the adopted budget and prepare periodic management reports including recommendations.
  • Review staff reports relative to their fiscal/budget impact and work with other managers to resolve problems and discrepancies.
  • Prepare multi-year revenue and expenditure projections.
  • Review the capital improvement plan for consistency with the biennial operating and capital budget.
  • Provide financial information (including financial system assistance) and guidance to other City departments.
  • Manage the preparation of financial analysis and studies that could include: comprehensive fee studies, cost allocation plans and indirect service charge allocations.
  • As necessary, conduct Division meetings and attend Department meetings; and represent the Department or City at conferences and other meetings.
  • Perform related work as required.

*Changers to the Finance Manager job description as noted above are subject to the final review, and approval by the Gilroy Personal Commission.

Typical Qualifications:

  • Graduation from an accredited college or university with a bachelor's degree in accounting, finance, business administration, public administration, or a related field.
  • Five years of increasingly responsible experience in accounting and financial reporting, including at least two (2) years of supervisory and governmental accounting experience.
  • A Certified Public Accountant, Certified Public Finance Officers, or Certified Government Finance Managers accreditation is highly desirable.
  • Possess a valid California Driver License
  • Pass an employment background check including a Department of Justice criminal record check and a credit check.
  • Prefer non-tobacco user.
  • Bilingual (English/Spanish) desired, but not required.

Supplemental Information:

APPLICATION PROCESS

If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:

  • A completed City of Gilroy online application including supplemental responses
  • A detailed cover letter expressing your interest in the position with the City of Gilroy
  • A detailed resume that highlights your related skills and experience
  • Certified Government Finance Manager preferred
  • City Application Form – Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.

Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Recruitment Schedule – Key Dates*
Application Closing Date: September 26, 2021
Interview: Week of October 10, 2021
Finalist Interview: TBD

(*Note: The examination process/schedule may be changed as needed by the City.)

Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.

Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.

THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS WORKFORCE DIVERSITY.

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