This position serves as a member of the Transportation and Mobility Department leadership team and serves as a “chief financial officer” for the department. Under limited direction, provide budget, financial, analytical services for the Transportation & Mobility Department, and to perform related duties as required. This includes providing strategic fiscal advice, preparing, and monitoring assigned Department budgets, developing rates and fees, assistance in preparing grant applications, grant monitoring and reporting, analysis, and research projects, and managing financial services. Works in a collaborative manner to foster teamwork, coordination, and financial and analytical support across the Transportation and Mobility department, in partnership with other former Public Works departments and the city organization.
DUTIES AND RESPONSIBILITIES:
The Financial Analyst performs the following duties and responsibilities under general supervision:
1. Fund management: Acts as the primary of a fund(s), maintains a high level of fund management integrity, responsible for all financial aspects of the fund, projects and monitors revenues, expenditures, and fund balances (includes all facets of a fund financial). Ensures accuracy of annual (and carryover) appropriations. Responsible for disclosing to Council any changes to the annual appropriations. Establishes, implements, monitors, and audits reserve policies.
Work strategically on behalf of the Director, Deputy Directors, and the department’s leadership team to plan, develop, and execute a financial operating plan for the Transportation department making recommendations for allocation of approximately $40M and 80 FTEs.
Coordinates preparation of assigned budgets, adjustments to base, carry over requests, capital improvement programs, bond issues, and related proposals to city management. Conducts budget analysis, develops rate, fee, and internal service (replacement) studies and analysis. Oversees financial transaction processes and internal service fund contributions/decisions.
Responsible for all grant management including the efforts of project managers as it relates to federal grants, compliance with accounting standards and applicable federal and state requirements. Works with Central Finance and the city’s external auditors to produce required audit reports. Creates the annual HUTF report and contributes to other annual CAFR related documents including the Schedule of Federal Expenditure report.
Performs staffing analysis and provides recommendations on staffing levels including FTEs and FTE management, also works as part of the management teams to determine appropriate staffing levels given the department’s work plan and analyzes filling vacant positions or reallocation of savings.
Design and improve the financial management reporting systems for use throughout the department.
Coordinates the work of other staff members supporting these efforts.
Liaison to Centralized Budget and Finance departments.
2. Conducts research and analysis on policy issues, master plans, methods, service levels, and productivity measures as requested: cost/benefit analysis, system analysis, organizational analysis, administrative processes, and rate setting methodology and assessment. Provides strategic fiscal advice to department director and managers and may perform and assist implementation. Researches and prepares analysis on the impact of federal, state, and local legislation on services.
3. Performs and/or manages processes and projects. This may include the following: Functions as a project manager. Manages contracts. Supervises consultants. Develops and maintains project plan, monitors, and evaluates project process and budget.
Coordinates the work of other staff members. Acts as an information resource. Trains staff in financial matters to improve financial acumen of managers and supervisors. Contributes to capital and operating project budgeting, tracking, and public process.
Acts as a liaison to other city departments and other governmental agencies. May participate in or lead citywide and/or citizen task forces on specific issues of concern. Develops and prepares materials and data for City Council, Advisory Board sessions, and other large projects.
4. Maintains a high level of professionalism, integrity, and communication with other staff members and with the public.
Provides excellent service to internal and external customers. Listens to questions and concerns, evaluating issues and possible solutions, fixing the problem as appropriate, working with managers to address systemic problems.
Recognizes the needs of team members and is direct, specific, and non-punishing in communication and behaviors.
Uses feedback from others to continue to develop and improve.
5. Other: Performs related duties as required to meet the needs of the city. Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies, and procedures. Reports all accidents and damage to city property. Knows and complies with all city and department policies; participates in professional trainings and development; and adheres to attendance and workplace attire policies.
Generally, duties and responsibilities are listed from most to least critical or time consuming.
REQUIRED MINIMUM QUALIFICATIONS:
Bachelor's degree in Public Administration, Business Administration, Public Finance, or related field. A minimum of three years budgetary, financial, administrative, and professional experience in Fund Management, or an equivalent combination of education and/or experience. Previous professional experience in financial management, federal transportation grants, research, and analysis, writing or facilitating teams. Work experience demonstrating progressively responsible administrative skills and strong organizational skills. Demonstrated ability to take initiative and assume responsibility, to interpret complex data to non-financial customers, to prioritize and resolve issues before they become problems, to pay close attention to detail, to coordinate tasks to completion, to provide quality control for responsiveness and customer satisfaction, to meet deadlines and to complete tasks while working under pressure. Interest, desire, and ability to communicate courteously and effectively with the public and city staff and to provide good customer service both in person and over the telephone. Expertise in using spreadsheet and word processing software and financial database systems. Have and maintain acceptable background information including criminal conviction record and credit history.
DESIRED QUALIFICATIONS – In addition to the required minimum qualifications:
A Master's Degree in related field. A minimum of five years of municipal or local government experience including familiarity with municipal codes and government financial systems. Familiarity with transportation funding alternatives, e.g., transportation utility fees (TUF's), improvement districts, assessments, taxation, and grants. Experience using MS Word, Excel and Microsoft Access.