Manager of Accounting Services

GENERAL SUMMARY

To manage, direct, supervise and coordinate the activities of the Accounting Division; to coordinate accounting activities with other divisions, departments, and outside agencies; and to provide highly responsible and complex administrative support to the Finance Director.

SUPERVISION

General supervision is provided by the Director of Finance. Responsible for supervision of the accounting staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. All behaviors comply with the Code of Conduct & Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
2. Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.
3. Assume management responsibility for all services and activities of assigned divisions.
4. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned Divisions; recommend, within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.
5. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Director of Finance; and implement improvements.
6. Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations; provide timely, accurate and thorough Performance Reviews for supervised employees.
7. Plan and direct the work of assigned Division staff; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.
8. Review and verify a variety of documents and forms for the assigned Division including invoices, authorizations and vendor data; review and approve selected accounting entries and transactions; prepare correcting or adjusting entries as necessary. Reviews and approves all journal entries into the general ledger and reviews trial balances and general ledger activity including any adjustments to journal entries.
9. Coordinate annual independent audit including selections, confirmations, schedules and audit adjustments; assist audit staff as necessary; assist in preparing City's formal response to audit recommendations; develop and monitor internal control procedures for the Division resulting from independent auditor's recommendations and self-assessment.
10. Supervise and participate in the preparation of difficult and complex financial and administrative reports; prepare and analyze financial reports and records to determine trends or irregularities; manage printing and publishing of Annual Comprehensive Financial Report (ACFR) including financial statements, footnotes, letters of transmittal, and statistical data to a standard that obtains the Certificate of Achievement in Excellence in Financial Reporting from GFOA.
11. Provide backup for the review and authorization of expenditure requests and check disbursement.
12. Supervise the development, implementation and administration of accounting and auditing systems including automated applications such as the general accounting system and payroll; review and approve all program interfaces with the accounting system such as accounts receivable billing, payroll, accounts payable and cash receipts. Ensure that accounting activities are conducted and reported in accordance with GAAP, GASB and federal requirements.
13. Manage and participate in the development and administration of assigned Division annual budgets; direct the forecast of funds needed for staffing, equipment, materials and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary; assist in administering the approved City budget. Manage month-end and year-end financial system close processes including financial statement monthly reconciliations.
14. Attend and participate in professional groups, committees, and seminars; stay abreast of new trends and developments in the field of fund accounting, tax collection, and utility billing services.
15. Coordinate assigned division records retention program including accounting journals and ledgers, payment documents, customer records, cash receipts and payroll records.
16. Answer questions and provide information to the public and other departments including financial reporting, accounts payable and payroll data, and budget status as requested.
17. Participate in administering the City investment program including authorization of purchase and/or sale, brokerage selection, maturities and instruments, development of investment policy and procedures, and investment earnings forecast (as backup to the Director of Finance and/or Manager of Budget Treasury).

OTHER DUTIES AND RESPONSIBILITIES:

1. Provide administrative support to assist Director of Finance and other staff in the completion of their duties and responsibilities; provide training and direction to staff as needed.
2. Prepare and maintain personal computer applications for special accounting projects utilizing City software.
3. May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies.
4. Perform other duties as assigned.

MINIMUM JOB REQUIREMENTS:

EDUCATION

• Bachelor's degree from an accredited college or university with major coursework in accounting, finance or another related field.

EXPERIENCE

• Seven to ten years of increasingly responsible experience in financial and accounting administration including experience in fund accounting and four years of supervisory responsibility.

LICENSES AND CERTIFICATES

• CPA license or CGFM certification is strongly preferred.
• Possession of a valid driver's license.

WORK SCHEDULE

• Monday-Friday, 8:00AM through 5:00PM

APPLY ONLINE AT: www.cityofmesquite.com