Finance Manager

The Finance Manager manages the accounting operations of the Napa RCD including budgeting, auditing, payroll, accounts payable and receivable, general ledger, and financial reporting in accordance with GAAP for government agencies and internal policies and procedures. This role oversees development and implementation of financial systems for the organization. The Finance Manager also performs activities associated with human resources and other confidential matters and works closely with the management team and Board of Directors to ensure the organization’s smooth operation, financial resiliency, and to meet its strategic goals. This position reports to the Executive Director and will supervise an Office Manager/Bookkeeper position that is not currently hired.

Training will be provided over the course of the first year. This is a 40-hour per week exempt, onsite position. A 9/80 schedule option is available upon request. There may be the possibility of working partially- or fully-remote in the future. The application period opens August 31, 2023 and is open until filled.

Responsibilities

Accounting and Finance

• Lead the development, monitoring, and evaluation of finance-related policies, procedures, and processes that enhance organizational effectiveness and impose an appropriate level of control over all financial activities.
• Prepare, analyze, and present financial reports, forecasts, and information requests for internal and external audiences, (e.g., Board meetings, US Census Bureau’s Annual Services Report, liability insurance renewal questionnaire, annual report).
• Manage and reconcile bank accounts and prepare deposits, wire transfers, and internal billings.
• Maintain accounts payable, including credit card account management, vendor and sub-contractor payments and employee reimbursements, journal entries (as needed) and 1099s.
• Maintain accounts receivable, including working with project managers on monthly/quarterly invoicing and reconciliation, ensuring all expenses and staff time have been entered, preparing and maintaining project records, preparing deposits to the County treasury and maintaining the Automated Standard Application for Payments (ASAP) government account.
• Review and advise on grant proposal budgets and direct, manage, supervise, and coordinate pre- and post-award grant and contract administration (i.e., proposal guidelines, budgets, standard forms and certifications and financial reports), and prepare and negotiate the annual indirect cost proposal with a cognizant Federal agency.
• Oversee the development, administration, and monitoring of Napa RCD’s annual operating budget including annual billable rates, compensation, healthcare, workers’ comp., benefits, vehicle mileage, taxes, and FTE calculations.
• Prepare materials for - and work with - the County’s Auditor-Controller Office on annual audit; and review completed audit.

Human Resource Management

• Review bi-weekly payroll deductions, additions, and reports; process payroll in the absence of the Office Manager/Bookkeeper, compare County ledgers, maintain time off accruals and compensation time tracking, and create and maintain a payroll procedure manual.
• Prepare and review all compensation adjustments including merit raises and COLA increases.
• Oversee benefits administration, evaluate benefit offerings, ensure accuracy of new healthcare billing rates, prepare files for payroll deductions and additions and oversee Office Manager/Bookkeeper’s involvement throughout annual open enrollment.
• Prepare personnel reports such as State Controller Office’s government compensation report, US Census of Governments’ survey of public employment & payroll report, and TASC (pre-tax medical) non-discrimination testing report.
• Oversee all aspects of employee onboarding and offboarding.
• Prepare Workers’ Compensation fiscal year-end reconciliation and estimates for new fiscal year
• Assist employees with interpretation/understanding of personnel policies and procedures and respond to inquiries and concerns.
• Maintain current and archived personnel and financial files, per Retention Policy, in coordination with Office Manager/Bookkeeper.
• Complete other duties as assigned.