Procurement Manager

Procurement Manager
Nassau County Board of County Commissioners
 Yulee, Florida
Job Description

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. Nassau County boarders Duval County (Jacksonville) and is less than 10-miles from the Jacksonville International Airport. With a county population of 91,113 and a regional population of 1.5 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

With 13 miles of pristine beaches, numerous nature trails and multi-use paths; hundreds of miles of rivers including the St. Marys River, Amelia River, Nassau River, and tributaries, historic downtown Fernandina Beach, Fort Clinch State Park, and award-winning golf courses, Nassau County truly offers something for everyone. Major community events include the Annual Shrimp Festival, Concours d ’Elegance, Railroad Days, Dickens on Center Victorian-inspired holiday festival, and the Northeast Florida Fair.

The County’s total annual budget for FY2021/22 is $327.8 million supported by an ad valorem millage tax rate of 7.3238, excluding special taxing districts. The organization’s approximately 445 employees provide an array of services with approximately two-third of the workforce covered by collective bargaining agreements in the Fire/ Rescue and various labor positions.

GENERAL DESCRIPTION:

Under limited supervision, performs a variety of highly responsible, skilled administrative work in the County’s Procurement Department. Coordinates the preparation, issuance and award of quotes, bids and proposals for the purchase of equipment, materials, supplies and services for the County’s contractual obligations in compliance with federal, state and local laws and County policies and procedures.

ESSENTIAL FUNCTIONS (NOT A COMPLETE LIST):

  • Plans, organizes, directs, manages and controls the purchasing policies, methods, best practices and procedures for the procurement of a wide variety and large volume of materials, supplies, equipment and services.
  • Provides guidance and direction to County department heads, managers, operating staff and vendors regarding the procurement process and related activities.
  • Prepares complex specifications, formal bid invitations and related correspondence; and assists with the preparation, administration and monitoring of procurement contracts through completion. Assures appropriate bonding and insurance certification as applicable.
  • Prepares, reviews and coordinates bid/proposal documents, addenda and legal advertisements; assists departments with the development of bid/proposal specifications and scopes of work. Coordinates procurement of construction projects utilizing specifications and technical drawings.
  • Reviews competitive bids/quotes/proposals received, analyzes and evaluates data to include preparing the documentation necessary to award contracts; maintains records of all transactions related to procurements.
  • Reviews purchase requisitions and invoices for reasonableness, accuracy and availability of funds.
  • Assists in reviewing, evaluating and resolving protests in accordance with established procedures; acts as a liaison between departments and vendors/contractors.
  • Coordinates the review, evaluation and revision of internal procurement policies and procedures, recommends policies and programs to the Procurement Director and ensures that all procurement activities comply with applicable Federal law, State statute and Nassau County policies and procedures.
  • Compiles extensive data and documentation for meetings and reports.
  • Supervises staff; supervisory duties include instructing, assigning, reviewing, and planning work of others; maintaining standards; coordinating activities; allocating personnel; selecting new employees; acting on employee problems; evaluating employee’s performance; recommending employee promotions, transfers, discipline and/or discharge.

MINIMUM EDUCATION AND EXPERIENCE:

  • Requires a Bachelor’s Degree in Business Administration, Accounting, Public Administration or Management or a closely related field supplemented by three (3) to five (5) years of progressively responsible experience in procuring commodities and services or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Government procurement experience is preferred. Must possess a valid State Driver’s License.
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