Direct the operation of the centralized purchasing function for all City agencies by reviewing all purchase requisitions and assigning areas of responsibility among staff to assure workload distribution is effectively organized.
Assure the City's procurement operation is in compliance with City, state, and federal procurement and antitrust laws, and responsible for the division's compliance with good business practices and ethical standards and practices.
Act as liaison between City agencies and vendors in order to develop a better understanding of the administration of the purchasing division; update City vendor listing by monitoring; interview vendors; and coordinate cooperative purchasing with other local municipalities and offers assistance in sharing specifications.
Develop and implement internal policies and procedures in order to discharge the division's responsibilities through better use of its resources, to ensure internal and external customers are served, and best value is received from expenditure of taxpayer dollars. Responsible for developing and maintaining expenditure control of the purchasing division by accurately forecasting division needs in budget preparation.
Write detailed specifications for request for proposals and complex bids and evaluate, negotiate, and award contracts; assure maximum competition is sought on all of the division's procurement activities; and approve all letters for rejection of low bidders who are deemed not responsive or non-responsive. Coordinate the dispersal of surplus by either reallocating to City agencies or sale by sealed bid or public auction.