Purchasing Manager

Purchasing Manager
City of Greeley Finance Department
 Greeley, Colorado
Job Description

Manage citywide procurement of goods, services, and construction in a way that ensures fair and equitable treatment of all persons involved in public purchasing by the City, maximizing the purchasing value of public funds and providing safeguards for maintaining procurement system integrity, as well as the management and disposal of surplus supplies and equipment.

Experience, Knowledge, Skills:

  • Bachelors' degree in finance, business, purchasing, communications, or a related field or a certification program of comparable length (i.e. Certified Public Procurement Officer).
  • 5+ years governmental procurement experience is preferred; understanding of government procurement requirements and best practices.
  • 7+ years of progressively more responsible experience in general business office supervision experience with heavy public contact and customer service experience.
  • Demonstrated organizational, multi-tasking, and detail oriented skills.
  • Experience and commitment to working with defined policies, principles, and departmental objectives and limits set by professional standards, available resources, and program objectives established by management, and have sound decision-making ability to determine how to accomplish goals and objectives of the Department.
  • Ability to develop compelling recommendations for policies and procedures modifications.
  • Demonstrated ability to make commitments and decisions which are significant to the organization that involve multiple disciplines.
  • Ability to implement a variety of procurement regulations, procedures, and policies of the Purchasing Division in accordance with City ordinances, state statues, federal regulation, and generally accepted public purchasing guidelines.
  • Desire to stay abreast of changes in legislation affecting purchasing and knowledge of applicable procurement laws.
  • Ability to identify or assist in identifying alternative solutions to issues or situations as they occur.
  • Supervisory experience preferred.

Essential Functions:

  • Directs the procurement of materials, supplies, equipment, services and construction for the City. Responsible for developing and ensuring consistencies in purchasing policies and procedures.
  • Negotiate, prepare and administer formal contract during the Request for Proposal (RFP) or bid process when amount is greater than $50,000.
  • Manage City’s Purchasing Division; supervise and assist with the professional development of the Contract Specialist I and Contract Specialist II.
  • Manage Purchasing staff to hiring, training, and all aspects of performance management.
  • Research, prepare and monitor purchasing budget.
  • Establish and maintain programs for specifications development, contract administration and acceptance and inspection process in cooperation with user agencies.
  • Develops operational procedures and policies for all City procurement activities consistent with the City of Greeley Municipal Code.
  • Participate in the development of specifications for equipment, products or substitute materials.
  • Analyze market and delivery systems to assess present and future material availability.
  • Resolve vendor or contractor grievances and claims against suppliers.
  • Responds to questions and/or issues concerning the public, outside agencies, vendors and other City personnel.

Work Environment:

  • Work is primarily performed in an office environment.
  • The City of Greeley has established a formal telework policy that allows eligible positions, in coordination with their Departments' management team, an opportunity to incorporate a component of remote work into their working schedule. This position will be eligible for consideration under the City's telework policy.

Physical Requirements:

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
  • The employee is occasionally required to stand.
  • The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.
  • Vision enough to read computer keyboards, reference books and other written documents.
  • Communication skills sufficient to convey information to the public via telephone and in person.
  • Manual dexterity sufficient to accurately input, retrieve and verify work assignments.
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