Purchasing Manager

Purchasing Manager
City of Delray Beach Finance / Purchasing and Contract Administration Division
 Delray Beach, Florida
Job Description

This is advanced Purchasing work with supervisory responsibility in the central Purchasing operation of the City. This position is responsible for directing and supervising operations of the Purchasing division in the Finance Department. Emphasis is on planning, assigning, and reviewing the work of buyers and clerical employees engaged in the purchase of various commodities and services for use by the City. Responsibilities include providing management support for the Finance Director and administering complex procurement for the City.

Essential Job Duties

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

  • Directs and supervises a staff of professionals, paraprofessionals and clerical employees engaged in a variety of Purchasing and warehousing functions, in accordance with applicable City and Federal laws, regulations, ordinances, and professional ethical practices.
  • Plans, assigns, and reviews the work of a staff of buyers and clerical employees engaged in purchasing various commodities and services for the City.
  • Reviews all repetitive purchases to determine where negotiated blanket orders and contractual agreements are economically advantageous.
  • Maintains vendor and purchase order files and histories to determine buying patterns and needs.
  • Analyzes pertinent market trends and conditions which impact on the City's purchasing activities with regard to product lines, innovations, availability, reliability, and other factors.
  • Establishes and maintains working relationships with vendors and City departments to ensure responsiveness to requirements and resolves purchasing problems.
  • Provides advice and assistance to other departments in the procurement process.
  • Develops and recommends new systems and procedures relating to Purchasing activities.
  • Assists the Finance Director in the training and development of subordinates in the Purchasing division.
  • Prepares specifications and bid documents for formal and informal bid requests, requests for proposals, and requests for quotations.
  • Conducts selection committee meetings and assists in the evaluation process of RFP, while acting as non-voting chair.
  • Conducts pre-bid conferences with prospective bidders, bid openings, and other various meetings as needed.
  • Assists in budget preparation for the Purchasing division.
  • Performs related work as required.

Minimum Qualifications

  • Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or a related field.
  • Three (3) years of experience in the purchasing of commodities and/or materials or inventory control management.
  • Considerable knowledge of large-scale purchasing methods and procedures. Considerable knowledge of specifications, grades, qualities, supply sources, and market factors of commodities and services required by the City.
  • Considerable knowledge of applicable laws, rules, regulations, and ordinances effective in governing the purchase of commodities and service. Considerable knowledge of supervisory principles and practices.
  • Knowledge of office practices, procedures, and equipment used in a large-scale purchasing operation. Ability to assure the completion of large volume purchasing assignments on a timely basis. Ability to perform analysis of conditions affecting large-scale purchasing operations. Ability to establish and maintain effective working relations with subordinates, superiors, vendors, and City personnel. Ability to supervise subordinates in a manner conducive to full performance and high morale. Ability to communicate clearly and concisely, verbally and in writing. Ability to adapt to an evolving and continually improving environment. Requires demonstrated ability to utilize personal computer and office software such as Access, MS Word, MS Excel and electronic mail.
  • A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Veteran's preference applies

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services


The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.