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Accounting Specialist
East Fork Fire Protection District
 Douglas County, Nevada
Job Description

Performs clerical, accounting, accounts payable and related functions; Reconciles various accounts and statements; Prepares invoices, statements, vouchers, checks, reports, etc; Maintains project ledgers, computer based spreadsheets/databases; Performs other duties as assigned. Proficient with Excel. Benefits include PERS, 100% District Paid Health, Dental, Vision for the family. 3 Weeks Vacation, 2 Admin Days, 11 Days Sick time, 11 paid Holidays.

·        Represents the District with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

·        Provides information to District staff that requires the use of judgment and the explanation of policies, rules or procedures.

·        Performs a variety of administrative/clerical support duties as required.

·        May prepare reports for board meetings.

·        May reconcile bank statements.

·        Performs required record management tasks at fiscal year-end.

·        Assists with audit preparation; coordinates and prepares related documentation for external auditors; assists during the audit process.

·        Other duties as assigned.

Tasks, duties and responsibilities related to accounts payable:

·        Prepares and process claims and purchase orders in accounting software;

·        Maintains project ledgers, computer based spreadsheets/databases; monitors and reports over-budget and unapproved items.

·        Scans documentation for electronic storage/review;

·        Performs tasks and functions related to procurement cards and related expenses including inputting transactions and attaching related support.

·        Prepares required financial documentation such as invoices, statements, vouchers, checks, reports, etc.; reviews documentation for accuracy; and reconciles statements and reports discrepancies.

·        Prepares, calculates, inputs or uploads information related to payroll deductions, voluntary and retirement benefits.

·        Reconciles various accounts.

·        Provides backup for accounts receivable and/or payroll.

·        Other duties as assigned.

Education and Experience:

·        High School diploma/GED; AND two (2) years of clerical experience in accounting or finance; OR an equivalent combination of education, training and experience as determined by the District Fire Chief or designee.

Required Knowledge and Skills
Knowledge of:

·        Applicable District policies and procedures.

·        Use of specified computer applications including word processing and involving the design and management of databases or spreadsheet files and the development of special report formats.

·        Business mathematics and statistical practices.

·        Principles and techniques of deposit processing, accounting, and bookkeeping.

·        Governmental accounting principles related to accounts receivables.

·        Principles and practices of auditing financial documents and records.

·        Applicable rules, regulations, laws and codes.

·        Practices of reviewing financial documents for completeness and accuracy.

·        Standard office practices and procedures, including filing and the operation of standard office equipment.

·        Record keeping principles and practices.

·        Correct business English, including spelling, grammar and punctuation.

·        Techniques for dealing with a variety of individuals, in person and over the telephone.

·        Research and analysis and project implementation techniques. Nevada Public Employee Retirement Systems (PERS) requirements and Fair Labor Standard Act (FLSA)

Skill in:

·        Performing financial office support work.

·        Reading and explaining rules, policies and procedures.

·        Identifying and reconciling errors and discrepancies.

·        Organizing, researching and maintaining financial files.

·        Making accurate mathematical and statistical calculations.

·        Managing assignments and meeting deadlines.

·        Reviewing financial documents for completeness and accuracy.

·        Reviewing, posting, balancing and reconciling financial records.

·        Maintaining accurate financial records and preparing accurate and timely reports.

·        Organizing own work, setting priorities and meeting critical deadlines.

·        Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

·        Dealing successfully with the public, in person and over the telephone.

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